Accounts Payable Specialist
Perform basic accounting functions in accounting department.
Review and inputs data relating to invoices or vouchers, files, and posts records in accounts receivable or accounts payable.
Has authority to initiate action to prevent the occurrence of any non-conformities relating to product, process and quality system and to control further processing, delivery or installation of non conforming product until the deficiency or unsatisfactory condition has been corrected.
Duties and Responsibilities:
Open, date stamp and input into Netsuite all incoming invoices.
Able to learn and use AP automation software.
Assemble complete voucher packets.
Complete weekly check processing and distribution for accounts payable.
Act as a representative of the accounting department in dealing with the clients or suppliers.
Ensure proper filing and storage of all the accounts payable documentation.
Able to performance AP reconciliation with contract manufacturers and main vendors.
Manage Concur and employee expense approval and reimbursements.
Work with accounting staff members to reconcile sales tax liability and General Ledger.
Prepare Journal Vouchers to correct errors.
Be aware of the Quality Policy and provide support to meet them.
Be aware of the Quality Manual and follow as it applies to the function.
Netsuite ERP management and AP automation software Stampli.
Expertise using Microsoft Office with emphasis in Word and Excel.
Knowledge of standard business documents and table formatting to prepare materials accurately.
Commitment to provide accurate, efficient and friendly service to staff and members.
Ability to communicate and relate respectfully to a diverse membership and staff.
Ability to exercise independent judgment to solve operational problems.
Ability to manage multiple competing priorities; work well under pressure and fluctuating deadlines.
BS degree from an accredited university as a minimum.
Minimum 1 year related experience.
Proficiency with Microsoft Word, Excel & Outlook.
Preferred Requirements: Netsuite experience Stampli experience a plus
Posted: Aug 17, 2023
Location: San Jose, California
Employment Type: Contract