Administrative Assistant

Job Summary
Provides comprehensive administrative support to the CFO/COO, handling a broad range of responsibilities including scheduling, correspondence, and confidential matters. Ensures smooth day-to-day operations through proactive communication and task management.

Key Responsibilities
• Perform a wide range of administrative support duties requiring broad experience, skill, and organizational knowledge
• Handle confidential and sensitive issues with discretion
• Prepare and compose correspondence, reports, and presentations
• Screen and route telephone calls; resolve a wide range of inquiries
• Screen and respond to emails as needed, resolving issues and inquiries
• Schedule and maintain calendar of appointments, conference calls, meetings, and travel itineraries
• Coordinate related arrangements and gather necessary information
• Negotiate scheduling conflicts and manage changes effectively
• Prepare and distribute meeting notes and action items
• Track completion of tasks and report issues to the manager
• Provide general administrative support including filing, ordering office supplies, and completing forms
• Submit and reconcile expense reports
• Greet and assist visitors professionally
• Coordinate department meetings and internal events
• Provide direct assistance to CFO/COO

Required Qualifications
• Proven experience in an administrative or executive assistant role
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Strong problem-solving abilities and attention to detail

Preferred Qualifications
• Experience supporting C-level executives
• Background in a corporate or finance environment

Certifications (if any)
• Administrative Professional Certification (CAP) preferred