Administrative Assistant

About Us:

Our client is one of the largest community-based organizations advocating for and serving the marginalized and vulnerable ethnic communities in Santa Clara County. They are one of the largest community-based organizations advocating for and serving the ethnic communities in the South Bay

Job Summary:

• Manage and prioritize the calendar, schedules, and communications; organize meetings, entertainment and events
• Serve as the primary point of contact for internal and external constituencies on all matters
• Handle highly confidential information with tact and political savvy
• Review incoming correspondence with the ability to make independent decisions regarding levels of priority; compose correspondence and proofread outgoing communication
• Liaison with senior management team and other company executives
• Collaborate and partner with other Admin’s, Project Leaders, Department Heads to ensure effective flow of information and understanding of deliverables
• Collect and prepare information for meetings and presentations; attend meetings and take minutes; identify and track action items for follow up
• Develop process and systems for organizing executive staff meetings, one on ones and important operational processes in the company
• Compose and prepare correspondence that is sometimes confidential

Qualifications:

• High School Diploma/GED, Associate degree preferred
• Outstanding interpersonal and communication skills; demonstrated ability to interact with diverse groups including high profile executives, board members, and staff
• Proven ability to learn quickly and understand the "how and why" of a fast-moving environment
• Superb organizational skills and attention to detail
• Experience coordinating simultaneous projects with seamless execution and excellent judgment
• Resourcefulness, ingenuity and exceptional problem solving skills
• Ability to protect confidential and proprietary information with discretion
• Power user with all Microsoft Office applications; exceptional Word, Excel, PowerPoint and Outlook skills a must
• Two or more years of administrative support experience and knowledge of basic office operations
• Ability to organize work, set priorities, meet deadlines and follow-up on assignments
• High level of verbal and written communication skills
• Ability to maintain confidentiality of sensitive information