Job Description

About Us:

Our client is one of the largest community-based organizations advocating for and serving the marginalized and vulnerable ethnic communities in Santa Clara County. They are one of the largest community-based organizations advocating for and serving the ethnic communities in the South Bay

Job Summary:

  • Manage and prioritize the calendar, schedules, and communications; organize meetings, entertainment and events
  • Serve as the primary point of contact for internal and external constituencies on all matters
  • Handle highly confidential information with tact and political savvy
  • Review incoming correspondence with the ability to make independent decisions regarding levels of priority; compose correspondence and proofread outgoing communication
  • Liaison with senior management team and other company executives
  • Collaborate and partner with other Admin’s, Project Leaders, Department Heads to ensure effective flow of information and understanding of deliverables
  • Collect and prepare information for meetings and presentations; attend meetings and take minutes; identify and track action items for follow up
  • Develop process and systems for organizing executive staff meetings, one on ones and important operational processes in the company
  • Compose and prepare correspondence that is sometimes confidential


  • High School Diploma/GED, Associate degree preferred
  • Outstanding interpersonal and communication skills; demonstrated ability to interact with diverse groups including high profile executives, board members, and staff
  • Proven ability to learn quickly and understand the "how and why" of a fast-moving environment
  • Superb organizational skills and attention to detail
  • Experience coordinating simultaneous projects with seamless execution and excellent judgment
  • Resourcefulness, ingenuity and exceptional problem solving skills
  • Ability to protect confidential and proprietary information with discretion
  • Power user with all Microsoft Office applications; exceptional Word, Excel, PowerPoint and Outlook skills a must
  • Two or more years of administrative support experience and knowledge of basic office operations
  • Ability to organize work, set priorities, meet deadlines and follow-up on assignments
  • High level of verbal and written communication skills
  • Ability to maintain confidentiality of sensitive information

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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